Consider the following resources for free and for cost daycare and preschool forms:

Free Daycare Forms

Supporting Providers:  Free forms, pintables, articles, and much more for your daycare business. Forms include business forms, registration forms, contracts, policies, reports, logs, health and medical forms, and authorization forms.

Step By Step Childcare: Step by Step Childcare provides free accident reports, accounting reports, sample brochures and flyers, business cards, contracts, daily reports, and daily schedules.

The Daycare Lady:   A wealth of free daycare business forms in Microsoft Word or PDF format, organized alphabetically.

Tiny Treasures Child Care: Here you will find a free financial contract, illness policy, discipline policy, daily schedule, notice of animals on premises, and character analysis record form.

Child Fun: Provides field trip permission slips, daily reports, medical forms, application form, and a sample contract.

Brown Bear Educare:  parent registration forms, medical forms, accident/incident reports, illness reports, baby and toddler daily reports, health care policy and disaster plan.

Child Care Lounge:  Great sample forms for daycare businesses such as permission to photograph, parent survey,” welcome to preschool” and  “please donate” letter, late payment notice, accident report, termination notice, and daily report sheets.

For Fee Daycare Forms

OwnADaycare: When you purchase Pro Package the you receive 40 custom daycare business forms that match the included website templates along with 10 additional commonly used daycare forms.

Child Care Village: With membership, you will receive access to 20 different customizable business forms. This includes introduction to new parents, enrollment forms, attendance forms, health and safety records, permission slips, and financial record keeping forms.

Daycare Hotline: For one low fee, you can purchase 34 important daycare forms including Attendance Forms, expense and income ledgers, mileage logs, statements, permission forms, daycare contracts, interview checklist, authorization forms, accident reports, announcement form letter, calendar template, daily schedule, meal planner, mission statement, and emergency authorization forms.

Child Care Paperwork: offers a survival package which includes daycare forms. When you purchase the package you will receive a Day Care Forms, Contracts and Policies Package. You will also receive five videos that show you how to fill in 12 forms that could be complicated. The package also includes a daycare business plan template.

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Liability Insurance: Liability insurance will protect you in the event you are sued for damages. These damages could include child injuries, pet injuries, accidents, personal injury (libel, slander), damage to your own property, and damage to the property of others. The amount of coverage depends on the particular policy you select. There are other types of liability insurance to consider such as sexual abuse and liability insurance, child abduction liability, special events liability (fieldtrips, fundraisers, etc.) and corporal punishment. Daycare liability can be stand alone or an endorsement on your homeowner’s insurance.

Accident Medical Insurance:  Accident medical insurance is insurance that pays children’s medical bills if they are injured at your facility or during activities you sponsor and the child has no insurance coverage of their own, or their bills exceeds their current medical insurance coverage. Markel Insurance Company contends, “You can think of Accident Medical insurance as a goodwill gesture—by paying a child’s medical bills now, you may be able to avoid a lawsuit later”.

Health Insurance: You may want to provide health insurance for your employees. Many of the basic health insurance plans for employees are those in which your employees directly reimbursed a fixed amount for the services they use most frequently like doctor’s office visits, urgent care, diagnostic tests, hospitalization, and emergency room treatment.

Worker’s Compensation: Many states require that you purchase worker’s compensation insurance if your daycare center has employees.  If you do not have worker’s compensation insurance you may be punished with fines or imprisonment. The good news is that workers compensation premiums are tax deductible as a business expense.

Daycare Business Insurance Resources:

Daycare Insurance Agency Websites

Day Care Insurance Services, Inc.

Morgan & Associates, Inc.

Nationwide Mutual Insurance

Castle Rock Agency, Inc.

Markel Insurance Company

Daycare Insurance Guides

Family Child Care Legal and Insurance Guide: How to Reduce the Risks of Running Your Business by Tom Copeland, JD and Mari Miller [Redleaf, 2004]. This guide is specifically for child care providers to help them with insurance planning and strategies to reduce their daycare business’ risks.

The Business of Childcare: Management of Financial Strategies by Gail H Jack [Delmar Cenage Learning, 2004].  This guide covers a wide variety of financial strategies including how to comparison shop for different types of daycare business insurance.

Consult with the local licensing, regulations, and laws by state to find the insurance requirements for childcare centers.

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